Information

Conference Guidance

The Wisconsin Chapter prides itself on hosting two outstanding conferences each year, as well as an excellent summer outing and occasional specialty workshops. Each spring and fall conference is held in a different location each year and is organized by a local host or host committee and a program committee. The host committee is primarily responsible for the venues used for the conference, local arrangements, registration management, entertainment and advertising. The Program Committee has primary responsibility for the content of the conference, including general sessions, technical sessions and Chapter business meetings.

Guidance has been developed from the experience of past conference hosts to facilitate future conference planning and administration. A guidance document initially prepared by a committee of past conference hosts and Chapter presidents led by Paul Woodard is periodically updated to provide effective guidance into the future.

Wisconsin Chapter Conference Planning Guide 2025-07-15 (for host committee)

A second guidance document has been prepared to address development of conference programs.

Wisconsin Chapter Conference Program Guidance (for program committee)

An Excel spreadsheet has been prepared as a session input form and used to provide essential presentation information for each conference:

APWA WI Session Input Form

For further information, contact the current Chapter Secretary.

Additional Files

Chapter Handbook

Chapter Bylaws

Financial Forms

The file below contains an Excel file with three spreadsheet forms per the tabbed labels to document Chapter financial transactions. Acrobat files for each form are also available below. The three forms are:

• Deposit Form – Complete this and submit it with checks or other payments to be deposited in the Chapter’s checking account.
• Expense Reimbursement Form – Complete this and submit it within documentation of expenses to be reimbursed by the Chapter.
• Refund Request Form – Complete this form in support of requests for reimbursement of payments made to the Chapter.

If you have any questions, please contact Chapter Treasurer Lee Igl.

The Chapter has also adopted a cancellation policy, most recently revised March 10, 2017.

APWA WI Chapter Cancellation Policy:

Cancellations must be made by the late registration date listed on the conference webpage and registration portal. A full refund will be made for any refund request received by the close of that day. A twenty-five-dollar ($25) administrative fee may be charged for all cancellations depending on venue and meal reservation costs after the later registration date. Special circumstances will be decided on a case-by-case basis, first by the host committee and then approved by the Executive Committee if necessary. The host committee must receive all special circumstance requests within seven (7) days after the start of the event. All requests received after this date will be denied. Individuals requesting a refund are required to submit their requests to the host committee. All approved refund requests will be issued via the Whova portal.

Please contact the current Chapter President with any questions.