Information

Conference Guidance

The Wisconsin Chapter prides itself on hosting two outstanding conferences each year, as well as an excellent summer outing and occasional specialty workshops. Each spring and fall conference is held in a different location each year and is organized by a local host or host committee and a program committee. The host committee is primarily responsible for the venues used for the conference, local arrangements, registration management, entertainment and advertising. The Program Committee has primary responsibility for the content of the conference, including general sessions, technical sessions and Chapter business meetings.

Guidance has been developed from the experience of past conference hosts to facilitate future conference planning and administration. A guidance document has been prepared by a committee of past conference hosts and Chapter presidents, led by Paul Woodard for conference host committees. The document is intended to be managed over time as a living document so it can continue to provide effective guidance into the future.

Wisconsin Chapter Conference Planning Guide v 3.0 (for host committee)

A second guidance document has been prepared to address development of conference programs.

Wisconsin Chapter Conference Program Guidance (for program committee)

For further information, contact the current Chapter Secretary.

Additional Files

Chapter Handbook

Chapter Bylaws

Financial Forms

The file below contains an Excel file with three spreadsheet forms per the tabbed labels to document Chapter financial transactions. Acrobat files for each form are also available below. The three forms are:

• Deposit Form – Complete this and submit it with checks or other payments to be deposited in the Chapter’s checking account.
• Expense Reimbursement Form – Complete this and submit it within documentation of expenses to be reimbursed by the Chapter.
• Refund Request Form – Complete this form in support of requests for reimbursement of payments made to the Chapter.

If you have any questions, please contact Chapter Treasurer Lee Igl.

The Chapter has also adopted a cancellation policy, most recently revised March 10, 2017.

APWA WI Chapter Cancellation Policy:

An updated cancellation policy for WI APWA Chapter events was approved by the Executive Committee meeting at its March 6, 2020. This policy was developed to address cancellations that occur at our events with minimal advance notice. The chapter loses money on refunds after commitment of meals and other expenses that have been guaranteed to the facility serving the event. The Chapter also loses the cost of processing fees from electronic payment transactions. (Note that transfer of registrations, or tickets, for event activities to another person will be accepted in lieu of cancellation.)

Below is the Chapter’s general cancellation policy. This policy statement will be referenced or included on all registration materials used for chapter events and may be modified to fit the specific circumstances and dates of the event:

1. All registered individuals or entities that request a cancellation for any WI APWA Chapter event will incur a six percent (6%) cost for electronic transaction.
2. A refund of 50% will be given for cancellations that are less than fourteen (14) days prior to event start date.
3. Any special request from individuals or entities requesting a refund less than fourteen (14) days before the event shall be required to submit their requests to the host committee and the treasurer.
4. No refunds will be issued for no shows at an event.
5. For any event cancelled by WI APWA, all registered individuals or entities will receive a FULL REFUND with no administrative fee.
6. All refunds will be issued to the credit card in which they were made.

Please contact the current Chapter President with any questions.